Every year £millions are spent on H&S (Health & Safety), board directors delegating day to day to qualified managers, additional help from specialist advisors, you would expect that everything was covered. In fact last year there were less than 600 criminal prosecutions, a fraction of nearly six million UK businesses. Yet in the last six years there have been over 1.1 Million successful claims for damages under employer and public liability. What’s going wrong?
Because firms often fail to record all the hazards they notice and the things they actually do if someone ignores this and makes a claim for damages, which could be up to three years after the incident, the business lacks the specific evidence they need to defend themselves.
The company’s complacency leaves the insurer to pay out and increasing costs of premiums are regarded as an unstoppable feature of business today.
This type of situation is all to frequent. Human nature has a tendency to disregard warnings and preventative actions. Just watch shoppers in a supermarket ignore coned off areas with trip/slip warnings. However if things go wrong they will quickly seek someone to blame and pay out.
The law is not on your side. The traditional “Innocent until proven guilty” is reversed and you have all the work gathering evidence. The alleged victim has free help from NWNW (No Win No Fee) lawyers. Even the law on contributory negligence leaves you, the defendant, to produce the evidence and make the case.
It doesn’t have to be like that.
There is an answer, and it also helps make you a safer company.
Teachers always tell pupils how writing things down help you to remember them. It’s the same if you know you need to write down the facts when hazards are reported and how you dealt with them which is why they didn’t become an incident. The law is useful here as the Sentencing Council Guideline in 2016 gave as mitigating conditions a good safety record backed up by proof that it is because you have effective safety systems. Defences have failed when relying on just a clean incident book, risk assessments and staff training but no records about specific occasions.
Hazard Diary is a piece of software that adapts to your business and provides a speedy, accurate way of recording your organisation’s ability to perceive hazards, assess the risks and deal with them.
It copes with regular inspections but more importantly reminds you to action and record any hazard that is observed. If the only preventative work record is based on regular inspections you’re NOT being safety aware because hazards are not organised and don’t occur just when a regular inspection is due.
Identifying the specific piece of equipment or part is essential and we are an approved distributor for the non-sentient application of Global-ID Marketing group’s ISO 11784/5 RFID manufacturer Code 944. These chips have unique numbering, we maintain a database of every chip and who it was supplied to. The chips are made in Switzerland from the very best, reliable and robust components for long life.
Maintenance and Safety Records.
RFID, backed up by our holographic chip number tags for visual recognition, provides unique identification of each machine and safety component:
(A).Correct identification of the item, automatic date and time stamp, using a hand-held, battery powered scanner connected to a portable computer such as a tablet or laptop computer.
(B).Comprehensive records, using our unique Hazard-Diary software, that records the necessary specific evidence that you are hazard aware, assess each occasion of risk and take timely preventative actions. This is the evidence that is required to support a good incident record.
(C).The data structure with its look-up tables so that a click is all your need to enter most of the data enables the system to provide an analysis of your work with H&S and shows your business meets the mitigating conditions whilst helping to refute any accusations of the aggravating conditions.
(1) Regulatory inspections.
(4).Defending any accusations of criminal breaches of Health & Safety regulations.
(5).Warding off claims for liability damages.
Hazard Diary proof you’re doing what you can to protect your staff, customers, suppliers, visitors and the general public.
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